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Dropping/Withdrawing from courses? Avoid Serious Financial Repercussions

Think carefully before changing your summer enrollment if receiving financial aid. Dropping and/or withdrawing from courses can have serious financial repercussions.

OFA must monitor your enrollment to determine your eligibility for certain financial aid programs. If your funds release before your enrollment changes, our office may be required by federal regulation to return all or a portion of your original aid offer. Financial aid for the summer semester is awarded based on (1) the number of hours and (2) the sessions enrolled and can be adjusted on the date of the official enrollment count. The university must follow federal regulations.

Official enrollment count is taken on these days.

  • Whole Summer: June 16
  • Nine-Week: June 6
  • Session I: June 6
  • Session II: July 13

*Students enrolled in a composite of whole summer, nine week, and / or first session in conjunction with second session courses will be reviewed on the final Second Session date.

First Class Day

Withdrawals before the first class day are considered to be a cancellation of classes and result in the removal of all financial aid. Student Accounts Receivable will process a 100% refund, except for a $15 matriculation fee and any optional fees. Regarding Satisfactory Academic Progress, classes dropped prior to the first day of class are considered not "attempted."

Withdrawals after the first class day are subject to a partial payment of tuition, and financial aid will be recalculated based on the number of days you were enrolled. Regarding Satisfactory Academic Progress, classes dropped on or after the census date are considered "attempted."

60% Point of the Semester

If you are withdrawn by your Dean at or beyond this date, your financial aid is considered "earned," and you are not required to return any funds. There are four dates for the 60% point in the summer.

  • Whole Summer: July 16
  • Nine-week: July 5
  • Session I: June 23
  • Session II: July 31

*Students enrolled in a composite of whole summer, nine week, and / or first session in conjunction with second session courses will be reviewed on the final session II date.

If you've determined that you will drop classes or withdraw from Summer 2017 then do the following:

  1. Contact your Dean's office for a withdrawal form. The form must be signed for tentative approval from Dean's office, and there must be an effective date in the bottom right corner.
  2. Visit OFA to speak with a counselor about your financial aid status. We will use the information and effective date on the form to determine your financial responsibility, if any.
  3. If it is determined that you are responsible for repaying all or a portion of your financial aid, payment must be made before OFA can sign the form. Payments are taken only by check or money order. If you are not able to pay the amount out of pocket, an emergency loan may be issued for the balance.
  4. Return the completed form to your Dean's office for final approval. Your Dean's office will submit the form to the Office of the Registrar to adjust enrollment.

Second Summer Session Enrollment

If you begin attendance in a first, nine week, or whole session course and then drop out of the first term (drop all first, nine week, or whole summer courses) you will be considered withdrawn. OFA will ask you about your plans to attend Summer Session II. If you do plan to return for the second summer session, OFA will ask you to provide a statement from your second summer session professor, confirming that you have attended at least one day of class. Our office must collect this information directly, as the university does not require professors to take attendance.

For more information, see Withdrawing from the University.